What is iKNiTO js?
University publications are an integral part of university structures. If in the past we knew a university as a center for research and education, we need to redefine this concept. Today publication and in particular regular scientific publication is among core activities of universities and research institutes. To work towards their educational and research goals, academic departments at universities have established scientific and research journals in order to publish the research papers or educational reports of their respective faculty members. In comparison with books, publishing journals needs a more elaborate organizational structure.
iKNiTO js is designed and established with a view to lay the necessary groundwork for completing all the processes involved in efficient and on time publishing of scientific journals.
iKNiTO js is used by an increasing number of universities. Currently, over 600 scientific journals affiliated to various universities and scientific associations use iKNiTO js to manage the electronic publication of their journals.
iKNiTO js, is developed to regulate and facilitate circulation of the articles and their related information in scientific and university publishing systems. The system receives an article from an author, puts it in Editor-in-chief’s file. Once the Editor-in-chief orders, it is sent to reviewers. The system records reviewer’s evaluation and refers it to the Editor-in-chief or Section editor. If the evaluation is delayed, the system automatically sends follow-up messages. Next, if the reviewer requires, the article is sent back to the author so that he/she makes the necessary changes and revisions. The new version then repeats the reviewing cycle until it is accepted or rejected and dismissed from the cycle. Following an acceptance, the system refers the article to the Copyeditor.
The Copyeditor edits submissions to improve grammar and clarity, works with authors to ensure everything is in place, ensures strict adherence to the journal’s bibliographic and textual style, and produces a clean, edited copy for the Layout Editor to turn into the galleys that will be in the published format of the journal. Some journals have an Editor or Section Editor playing this role. Similarly, the layout editor receives the final copy of the article and uploads the ready-to-publish copy onto the system. Now the editor-in-chief can publish the electronic version and can send a hard copy version to the printing house.
iKNiTO js acts as an active and persistent secretary and goes through all steps for publishing scientific journals. To achieve this, there are 9 separate roles at iKNiTO js. Anyone who registers with the system is initially recognized as an author and can only submit new articles. However, within the system each user can have one or several roles. If a user has several roles, she/he can switch between them referring to the Home page. For instance, if a user has the role of a reviewer and an author, referring to his/her specified page, the user can choose one of these roles and discharge the respective duties.
iKNiTO js Roles and Responsibilities
There are 9 roles as follows:
- Executive Director
- Section Editor
- Layout Editor
- System Manager
Capabilities and level of accessibility for each of these roles are different. Authors can only submit an article or manage the articles that they have already submitted. Reviewers can only comment on a referred article and the System Manager controls set up of the system and assigned roles.
Authors can only submit article. They can also follow up the article status and learn about the final decisions about it.
Executive Director receives articles and, after a quick check, and if they meet the journal’s guidelines they are then referred to Editor-in-chief for assigning reviewers and other related decisions.
Reviewers can only comment on the articles and access the details of Reviewer’s Form on articles which she/he has been received.
Editor-in-chief is in charge of the journal and personally oversees all the processes involved in assessment, reviewing, and electronic publication of an article.
Copyeditors edit articles. Articles that have been reviewed and accepted will be sent to Copyeditors to be prepared for publication after they are revised and amended by the author.
Layout Editor transforms the edited articles, following the journal’s guidelines and uploads and saves them on the system in PDF format.
Publisher is responsible for publishing the articles on the system including the already published ones. He/she also manages volume and issue numbers and also uploads the finalized articles on the system.
System manager is responsible for assigning tasks, feeding data, and assigning roles to different individuals.